GETTING STARTED

 Save the file SC_WD365_2021_6a_FirstLastName_1.docx as
SC_WD365_2021_6a_FirstLastName_2.docx
 Edit the file name by changing “1” to “2”.
 If you do not see the .docx file extension, do not type it. The file extension will
be added for you automatically.
 With the file SC_WD365_2021_6a_FirstLastName_2.docx open, ensure that
your first and last name is displayed in the footer.
 If the footer does not display your name, delete the file and download a new
copy.

PROJECT STEPS

1. As an administrative assistant in the Dean of Students office at Escalante State
   College, you are preparing a form letter to send to enrolled students, welcoming
   them to the college.
   To use the standard format for letters, change the page orientation to Portrait.
2. Convert the five paragraphs in the middle of the letter section beginning
   “College Advisor…” and ending “…Allison Hamal” into a table as follows:
   a. Use tabs to separate the columns.
   b. Use a fixed column width.
   c. Apply the Grid Table 2—Accent 2 table style.
3. To set up the document as a form letter, start the Step-by-Step Mail Merge
   Wizard, accept Letters as the document type, and then choose to use the
   current document as the starting document. Choose to create a new recipient
   list, and then customize the columns in the recipient list as follows:
   a. Customize the columns by deleting the Company Name, Country or
   Region, Work Phone, and E-mail Address fields.
   b. Rename the ZIP Code field using Postal Code as the new field name.
   c. Rename the Home Phone field using Cell Phone as the new field name.
   d. Add a new field to the end of the address list using Session as the field
   name.
4. Enter the address information for the two recipients as shown in Table 1, and
   then save the data source using a name of your choice.

Table 1: Recipient Addresses

5. Continue to Step 4 in the Mail Merge Wizard, and then use the Date content
   control with the “CLICK HERE TO SELECT A DATE” placeholder text to select the
   date June 11, 2024.
6. Insert the inside address as follows:
   a. Select the placeholder text “INSERT INSIDE ADDRESS”, and then insert an
   AddressBlock merge field using the Mr. Joshua Randall Jr. format.
   b. Delete the placeholder text.
7. Insert the greeting line as follows:
   a. Select the placeholder text “INSERT GREETING LINE”, and then insert a
   GreetingLine merge field using the Dear Joshua: format.
   b. Delete the placeholder text.
8. In the last paragraph in the body of the letter, select the “[SESSION]”
   placeholder text, and then insert a Session merge field to include the month the
   student is scheduled to attend an orientation session.
9. Continue to Step 5 of the Mail Merge wizard, and then edit the recipient list to
   filter the data records to select only recipients where the Session field is equal
   to July to prepare the first batch of letters for students attending the July
   session.
10. Complete the mail merge as instructed below. You will merge to a new
    document and then copy the contents of the merged file to the end of your
    original document, so that your entire assignment appears in the same file.
    a. Continue to Step 6 of the Mail Merge wizard, and then merge all records to
    a new document.
    b. In the new document containing the merged form letters, press CTRL+A to
    select all contents in the document, and then copy the selected text to the
    Office Clipboard.

c. In the original form letter document, move the insertion point to the blank
paragraph at the top of page 2, and then paste the merged form letter
into the main document.
d. Verify that the pasted merged form letters appear only on page 2 of the
original form letter document.
e. Delete the page break and the Next Page section break at the bottom of
page 2 to make the document two pages long.
f. Turn off the preview of the mail merge results and save the original form
letter document.
g. Close the new, merged document without saving it.